Real-Link for Cleaning and Facilities Management | Digital Inspections
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Cleaning and FM

Prove every clean.
Resolve every dispute.

Corporate Facilities Services use Real-Link to document service delivery across multiple client sites, defend against attendance disputes and give clients the kind of transparency that makes them loyal. When a client says it was not done, you have a timestamped photo to send them.

Book a Free Demo See how it works
At a glance
Digital checklists
Location-triggered for every room and area.
NFC attendance
Photo captured on clock-in, tamper-proof.
Photo evidence
Timestamped proof of completed work.
Multi-site management
All clients and sites in one portal.
100%
Digital attendance records
50,000+
Forms submitted
Instant
Photo evidence on submission
Zero
Attendance disputes left open
When a client says the area was not cleaned, a clipboard signature sheet does not prove it was.

Real-Link captures each task at the point of completion with a photo, the operative's identity and a timestamp.

If a client disputes a clean, you send them the photo and the time it was taken. That conversation ends in two minutes rather than two weeks, and the client sees you as a professional operation rather than a business making excuses.

Trusted by Corporate Facilities Services
Jack Martin at CFS credits Real-Link with transforming client relationships. Service transparency has reduced the frequency of disputes significantly, and when disputes do arise they are resolved quickly with verifiable evidence.
What you get

Everything your team needs, in one app.

Digital cleaning checklists
Location-triggered checklists for every room, area and task. Completed on device at the location with photo evidence attached at submission.
NFC attendance verification
Operatives clock in and out by tapping the site entrance tag. Photo captured automatically at clock-in. Tamper-proof records every shift.
Photo evidence of completed work
Staff photograph finished areas, reported defects or site conditions directly in the form. Timestamped and stored with the record.
Maintenance fault reporting
Issues reported at the point of discovery with a photo and GPS. The relevant manager receives an immediate alert with the details.
Multi-site client management
All your clients, sites and operatives in one portal. Each client sees only their own records. You see everything.
Automated service reports
Weekly summaries of task completion, attendance and any issues raised. Sent to clients automatically with your branding.
How it works

Scan the area. Complete the form. Prove it happened.

The workflow is simple enough for any operative to follow from day one. The records it produces are detailed enough to satisfy any client query.

1
NFC tags placed in each area
Tags in washrooms, reception, kitchens and any task location. Each triggers the correct checklist for that area.
2
Operative scans and completes the form
The right checklist opens on scan. Photos, condition notes and any faults submitted in minutes.
3
Supervisor monitors live across all sites
The portal shows real-time task completion. Outstanding items flagged for follow-up before the shift ends.
4
Client receives an automated report
Weekly summary with task completion rates, attendance records and photos sent automatically to every client.
What you need
NFC-enabled Android device
Supplied by Real-Link, pre-loaded and ready to go. iOS is not currently supported due to Apple NFC restrictions.
RFID and NFC tags
Adhesive tags for each checkpoint or inspection point. Supplied and registered in your portal as part of setup.
Web portal access
Any browser, any device. Live data for your team, a separate login for your clients, and reports that run automatically.
No specialist hardware. No server installation. Real-Link is cloud-based and live in days, not months.
“

Insurance claims can be countered easier and more effectively. Real-Link simplified how we document attendance, communicate issues and provide service transparency across all our sites.

JM
Jack Martin
Managing Director, Corporate Facilities Services
Works well with

Other solutions your team will find useful.

Digital Forms and Checklists
Build every cleaning schedule and inspection form into the system.
Learn more →
Time and Attendance
NFC-verified clock in and out with photo capture for all operatives.
Learn more →
Incident Reporting
Log maintenance faults and site issues at the point of discovery.
Learn more →

See Real-Link running on one of your cleaning contracts.

We build your existing checklists into the system and run a trial on your site before you commit.

Book a Free Demo 01243 855700
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