Digital Forms and Checklists | Real-Link Mobile Inspection Software
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Digital Forms and Checklists

Every paper form your team fills in,
rebuilt for mobile.

Send us your existing paperwork and we recreate it in Real-Link. Forms open automatically when your team scans the NFC tag at the right location. The completed record is in your portal before they put the device away.

Book a Free Demo See how it works
At a glance
Location-triggered forms
Right form opens on right tag scan, every time.
Photo evidence
Timestamped photos attached to every submission.
Digital signatures
Client or supervisor sign-off captured on device.
Automated reports
Scheduled summaries sent to clients automatically.
50,000+
Forms submitted
800+
Sites covered
Instant
Cloud upload on scan
Zero
Lost or incomplete records
A form completed at a desk an hour later is not evidence.

Real-Link triggers the right form the moment your operative scans the NFC tag at the relevant location.

Their identity, the time and the GPS location are captured automatically before they answer a single question. Everything they submit is stored with those details attached permanently. When a client disputes a clean or an inspection, you have the evidence before you pick up the phone.

Any existing form can be digitised
Cleaning checklists, fire safety walks, maintenance logs, site visit reports, induction records. If it currently exists on paper, it can be rebuilt in Real-Link. We handle the setup as part of your onboarding.
What you get

Everything your team needs, in one app.

Location-triggered forms
Scanning the tag opens the correct form for that location. No browsing through menus, no selecting sites from a list.
Photo evidence on every submission
Operatives photograph completed work, defects or site conditions directly inside the form. Photos are timestamped and stored with the record.
Digital signatures
Clients and supervisors sign off on device. The signature is stored with the submission and included in every report.
Conditional form logic
A no answer can trigger additional questions, a photo requirement or an automatic escalation. Forms guide your team rather than leaving things to chance.
Automated report delivery
Completed forms trigger scheduled reports sent automatically to clients, managers or anyone else you need to keep informed.
Export any time
All completed form data exported as PDF or CSV for clients, auditors or insurance, filtered by date, site or operative.
How it works

Three steps from paper to digital.

You do not need to change how your team works. Real-Link wraps around the job they already do.

1
We rebuild your existing forms
Send us your current paperwork and we recreate everything in Real-Link with your fields, your logic and your required photos before you go live.
2
Your team scans and completes on device
The right form opens on the right tag. Photos, checkboxes, text notes and signatures all captured in a single submission.
3
Records are in your portal immediately
Every submission is stored with the operative's identity, time and GPS location. Available to search, filter and export at any time.
4
Clients receive reports automatically
Scheduled summaries land in client inboxes without anyone on your team having to compile or send them.
What you need
NFC-enabled Android device
Supplied by Real-Link, pre-loaded and ready to go. iOS is not currently supported due to Apple NFC restrictions.
RFID and NFC tags
Adhesive tags for each checkpoint or inspection point. Supplied and registered in your portal as part of setup.
Web portal access
Any browser, any device. Live data for your team, a separate login for your clients, and reports that run automatically.
No specialist hardware. No server installation. Real-Link is cloud-based and live in days, not months.
“

Insurance claims can be countered easier and more effectively. Real-Link simplified how we document attendance, communicate issues and provide service transparency across all our sites.

JM
Jack Martin
Managing Director, Corporate Facilities Services
Works well with

Other solutions your team will find useful.

Fire Safety Inspections
RFID-verified fire equipment checks using the same form system.
Learn more →
Incident Reporting
Log and escalate site issues using the same mobile infrastructure.
Learn more →
Guard Tour Verification
Combine location-triggered forms with checkpoint patrol verification.
Learn more →

Want to see your own forms running on device?

We build your existing paperwork into Real-Link and run a trial on your site before you commit.

Book a Free Demo 01243 855700
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